Microsoft Word
Microsoft Word is the standard for word processing: Contracts, letters, and reports have been created in this program since 1983.
Microsoft Word has been the standard word processor in the business world since 1983 and is part of Microsoft 365. The DOCX format is the de facto exchange standard for contracts, reports, and official documents.
You use Word for proposals, letterhead correspondence, long structured documents with indexes, and for mail merges. Its strength lies in templates, change tracking, and precise layout: disciplines where browser-based tools still lag behind. Lawyers, government agencies, and publishers work almost exclusively with Word files. Copilot can assist with writing, for an additional fee.
Google Docs remains smoother for collaborative real-time work, even though Word has caught up on the web. The free web version of Word is noticeably stripped down; the full range of features is only available with a Microsoft 365 subscription. For quick notes, Word is simply overkill.
Ideal for anyone producing documents with external impact: contracts, reports, tenders. Teams focused solely on collaborative text drafting will find Google Docs or Notion more efficient.
Functions
- DOCX: The de facto exchange standard in the business world
- Copilot: AI assistance for drafting and rewriting (Additional license)
- Dictation feature and editor for spelling and style
- Free browser-based version with core features
- Layout control, including print templates and letterheads
Core Functions
- Word processing with styles and document templates
- Track changes and comments for review rounds
- Tables of contents, footnotes, and cross-references for long documents
- Mail merge with data sources from Excel or Outlook
- Desktop, web, and mobile versions with cloud sync via OneDrive
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